Automated Gates Privacy Statement
At Automated Gates we recognise the importance of privacy protection. We have created this Privacy Statement to demonstrate our commitment to you, your privacy and to secure and trustworthy Internet commerce.
- Types of personal information we collect
- Automated Gates’s compliance commitment
- Removal from Automated Gates mailing lists
- Complaints management
- Access to personal information held by Automated Gates
- Protection and use of information collected online
- What information do we collect online and why?
- Links to other sites
- Professional Development Limited Use of Information
Types of Personal Information we collect
Generally, the only personal information we collect is contact details of representatives of:
- prospective customers,
- partners, and
- other individuals interested in receiving information from Automated Gates.
This includes details such as their names, addresses, telephone numbers and email addresses. We also record information concerning transactions that individuals make or wish to make with Automated Gates and as well as information concerning customer preferences and satisfaction with Automated Gates’s products and services.
For more information, see below: What information do we collect online and why?
Automated Gates’s Compliance Commitment
Generally, Automated Gates will only collect personal information when necessary to provide a specific service or function. This includes Automated Gates product and event information and software upgrade information.
Where practicable, when this personal information is collected it is done so directly from the individual, either by phone, over the Internet or in person. We may also collect personal information indirectly such as where one customer representative gives us details of another customer representative.
Collection of personal information
Automated Gates will take reasonable steps to ensure that the individual is aware of:
- Automated Gates’s identity and how to contact us,
- their ability to gain access to their personal information,
- the purposes for which the information is collected,
- the organisations (or the types of organisations) to which Automated Gates usually discloses information of that kind,
- any law that requires the particular information to be collected, and
- the main consequences (if any) for the individual if all or part of the information is not provided.
If Automated Gates collects personal information about an individual from someone else, Automated Gates will take reasonable steps to ensure that the individual is or has been made aware of the matters listed above.
Use and Disclosure
Generally Automated Gates will only use and disclose personal information for the primary purpose for which it was collected. For example, personal information may be used to provide a specific service or function to individuals, to process requests and transactions, and to communicate marketing offers and information to individuals.
This may include providing personal information to external organisations or to our related companies where they are assisting us to provide a service or function. Where we do provide third parties with personal information, we have measures in place to ensure they do not use the personal information for any purpose other than providing the relevant service or function.
Automated Gates will only use or disclose personal information about an individual for a purpose other than the primary purpose (the secondary purpose) of collection if:
- The secondary purpose is related to the primary purpose of collection; and
- The individual would reasonably expect Automated Gates to use or disclose the information for the secondary purpose; or
- The individual has consented to the use or disclosure; or
If the information is not sensitive information and the use of the information is for the secondary purpose of direct marketing: it is impracticable for Automated Gates to seek the individual’s consent before that particular use; and
- Automated Gates will not charge the individual for requesting to not receive direct marketing communications; and
- the individual has not made a request to Automated Gates not to receive direct marketing communications; and
- in each direct marketing communication with the individual, Automated Gates directly advises the individual, or prominently displays a notice, that he or she may express their desire not to receive any further direct marketing communications; and
- each written direct marketing communication by Automated Gates with the individual (up to and including the communication that involves the use) sets out Automated Gates’s business address and telephone number and, if the communication with the individual is made by fax, telex or other electronic means, a number or address at which Automated Gates can be directly contacted electronically; or
- Automated Gates has reason to suspect that unlawful activity has been, is being or may be engaged in, and uses or discloses the personal information as a necessary part of its investigation of the matter or in reporting its concerns to relevant persons or authorities; or
- the use or disclosure is required or authorised by or under law; or
- Automated Gates reasonably believes that the use or disclosure is reasonably necessary for one or more of the following by or on behalf of an enforcement body:
- the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law;
- the enforcement of laws relating to the confiscation of the proceeds of crime;
- the protection of the public revenue;
- the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct;
- the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of the orders of a court or tribunal.
Automated Gates will take reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and up-to-date. If you believe that the information held is inaccurate please do not hesitate to contact the Privacy Officer below.
Automated Gates will take reasonable steps to protect the personal information we hold from misuse and loss and from unauthorised access, modification or disclosure. Automated Gates stores personal information in various secure electronic storage facilities and paper-based files.Automated Gates will also take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for any purpose for which the information may be used or disclosed.
Automated Gates policy on our management of personal information is set out in this document, as may be amended by Automated Gates from time to time. To ensure you have a copy of the most current version of Automated Gates’s privacy statement, please refer to Automated Gates’s website: http://www.automatedgates.co.nz/.
Access and Correction
If Automated Gates holds personal information about an individual, we will provide the individual with access to the information on request by the individual, except to the extent that:
- in the case of personal information other than health information-providing access would pose a serious and imminent threat to the life or health of any individual; or
- providing access would have an unreasonable impact upon the privacy of other individuals; or
- the request for access is frivolous or vexatious; or
- the information relates to existing or anticipated legal proceedings between the organisation and the individual, and the information would not be accessible by the process of discovery in those proceedings; or
- providing access would reveal the intentions of Automated Gates in relation to negotiations with the individual in such a way as to prejudice those negotiations; or
- providing access would be unlawful; or
- denying access is required or authorised by or under law; or
providing access would be likely to prejudice
- an investigation of possible unlawful activity; or
- the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law; or
- the enforcement of laws relating to the confiscation of the proceeds of crime; or
- the protection of the public revenue; or
- the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct; or
- the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders;by or on behalf of an enforcement body; or
- an enforcement body performing a lawful security function asks Automated Gates not to provide access to the information on the basis that providing access would be likely to cause damage to the security of the country.
However, where providing access would reveal evaluative information generated within Automated Gates in connection with a commercially sensitive decision making process, Automated Gates may give the individual an explanation for the commercially sensitive decision rather than direct access to the information.
If Automated Gates is not required to provide the individual with access to the information because of one or more of the above paragraphs Automated Gates will, if reasonable, consider whether the use of mutually agreed intermediaries would allow sufficient access to meet the needs of both parties.
If Automated Gates charges for providing access to personal information, those charges:
- will not be excessive; and
- will not apply to lodging a request for access.
If Automated Gates holds personal information about an individual and the individual is able to establish that the information is not accurate, complete and up-to-date, Automated Gates will take reasonable steps to correct the information so that it is accurate, complete and up-to-date.
If the individual and Automated Gates disagree about whether the information is accurate, complete and up-to-date, and the individual asks Automated Gates to associate with the information a statement claiming that the information is not accurate, complete or up-to-date, Automated Gates will reasonable steps to do so.
Automated Gates is obliged to provide reasons for denial or refusal of access to correct personal information. If you would like to access any personal information held by Automated Gates about you, please do not hesitate to contact the Privacy Officer below.
Automated Gates does not use identifiers such as Tax File Numbers to identify individuals.
Where lawful and practicable, Automated Gates will provide individuals with the option of not identifying themselves when providing personal information.
Transborder Data Flows
Automated Gates may transfer personal information about an individual to someone (other than Automated Gates or the individual) who is in a foreign country only if:
- Automated Gates reasonably believes that the recipient of the information is subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information; or
- the individual consents to the transfer; or
- the transfer is necessary for the performance of a contract between the individual and Automated Gates, or for the implementation of pre-contractual measures taken in response to the individual’s request; or
- the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the individual between Automated Gates and a third party; or
all of the following apply:
- the transfer is for the benefit of the individual;
- it is impracticable to obtain the consent of the individual to that transfer;
- if it were practicable to obtain such consent, the individual would be likely to give it; or
- Automated Gates has taken reasonable steps to ensure that the information that it has transferred will not be held, used or disclosed by the recipient of the information inconsistently with this Privacy Statement.
Generally Automated Gates does not collect sensitive information. In the event Automated Gates does wish to collect sensitive information however, we will not do so unless:
- the individual has consented; or
- the collection is required by law; or
the collection is necessary to prevent or lessen a serious and imminent threat to the life or health of any individual, where the individual whom the information concerns
- is physically or legally incapable of giving consent to the collection;
- physically cannot communicate consent to the collection; or
- the collection is necessary for the establishment, exercise or defence of a legal or equitable claim.
Removal from Automated Gates Mailing Lists
Should you decide that you no longer wish to receive promotional and marketing material from Automated Gates, please advise as directed on the material you have been sent or via email, fax or letter being sure to include your name, address and contact details.
Individuals are to direct all complaints to Automated Gates’s privacy officer.
To be removed from a distribution list:
- Automated Gates requires this request to be advised in writing via email, letter or fax.
- Automated Gates will notify all departments within Automated Gates to remove the individual from distribution lists.
- Automated Gates will advise the individual in writing that this request has been actioned.
To access information held by Automated Gates:
The individual is to advise Automated Gates in writing via email, fax or letter. (See below, Access to Personal Information held by Automated Gates)
Access to Personal Information held by Automated Gates
When an individual requests access to their personal information, Automated Gates will:
- take all reasonable endeavors to take action within 30 days of receipt of notification from the individual;
- require individuals to provide written notification to access personal information held by Automated Gates;
- evaluate the request for access to determine motivation for requesting access: e.g. is the request frivolous or vexatious?
For a valid request, Automated Gates’s privacy officer will:
- inform all relevant departments that this individual has requested to access the information held;
- consolidate all of the information;
discuss with the individual how they would like to view this information:
- If personally, Automated Gates’s privacy officer and the individual will arrange a meeting time and place;
- If via letter / photocopies, Automated Gates’s privacy officer will prepare and send these to the individual.
If you require any further information or confirmation about this Privacy Statement or if you are concerned that Automated Gates is not complying with its privacy obligations in respect of your personal information, please contact:
|Phone:||027 658 7350|
In addition, please find below our statement relating to personal information collected online.
Protection and use of information collected on-line
Use and purpose of collected personal data
On our Web sites we only collect information relating to you with your permission. You may choose to reveal information to us if, for example, you register or complete a survey. Companies in the Automated Gates group may use the information internationally in connection with processing your inquiries and orders or to help improve our products and services. We would only share such information with third parties outside the Automated Gates group with your express permission or as required by law. It is used solely for the purposes described below.
Automated Gates supports secure online shopping using secure server technology, because we want your shopping experience to be simple and safe. There are state-of-the art security arrangements and facilities on Automated Gates sites to prevent security abuse. The secure server technology used on Automated Gates Store encrypts your personal financial information before it is transmitted over the Internet. This technology works best when the store site is viewed using a browser that supports secure server technology.
Privacy across the entire Automated Gates network
As a global company, Automated Gates operates a number of Web sites around the world. Any information that you submit to one of our sites in any one country or language may be sent electronically to a server for one of these sites in another country. As such, the information may be used, stored, or processed outside the country where it was recorded. We safeguard your privacy interests around the world by ensuring that the Automated Gates site adheres to our policies described in this statement.We bind our employees to observe your privacy and confidentiality rights.
By using our Web sites, you consent to the collection and use of the information as described here. If we decide to make changes to this privacy statement, we will post the changes on this page so that you will always know what information we collect, and how we use it.
What information do we collect on-line and why?
We may use your IP address to help diagnose problems, to administer our Web site, or to gather general demographic information.
You may choose to fill out a registration form on our Web site with contact information. This information is used to send you requested information or products, to contact you with other product information, news, or promotions, and to learn more about our Web visitors.
If you give us your e-mail address, we may communicate with you via e-mail. However, we will not share your e-mail address with others outside the Automated Gates group of companies without your consent. You can choose not to receive e-mails at any time - for more details, read the Choice/Opt-out section below. Depending how your e-mail application is set up, information about you may be transmitted automatically when you send e-mail to Automated Gates.
Registration for third-party services at Automated Gates
"Send this to a friend" service
You can choose to forward information, a Web page, or link to someone else using our "Send this to a friend" e-mail service. In order to do that, you provide us with your e-mail address, as well as that of the recipient. This information is used only in the case of transmission errors and, of course, to let the recipient know who sent the e-mail. The information is not used for any other purpose.
Our site includes order forms that you fill out to request information, products, and services. These forms collect your financial information, such as your banking details or credit card. We will only use this financial information that you submit solely for billing and payment purposes.
Occasionally we conduct online surveys. Our surveys may ask you for demographic information, such as postal codes or your industry sector. If the online survey collects contact data, we may use that data to send you further information only if we specifically asked for your permission in the survey. You are free to opt out of receiving future mailings at any time. For more details, read the Choice/opt-out section below.
Demographic and user profile data
We may use demographic or user profile data we collect to tailor your Web experience, showcase content that we think may interest you, and display information that matches your preferences. This data also gives us an insight into your needs and interests.
Choice / opt-out
Automated Gates gives you the choice to opt out at any time. You can opt-out of receiving communications from us whenever you like: now or at the point on our site where we request information from you.
Removal from our registration database
If you wish to be removed from the Automated Gates’s Web registration database, please contact:
|Phone:||027 658 7350|
Removal from other Automated Gates e-mail lists
If you no longer wish to receive other information or promotional e-mails from Automated Gates, follow the opt-out instructions on the last e-mail you received.
Want to learn more? Contact Automated Gates for additional information.
Professional Development Limited Use of Information
Professional Development Limited reserve the right to access information on the website and in any database associated with the website for the purposes of testing and site support. At no time will Professional Development Limited submit details collected to any third party or use these details for contact and/or marketing without the permission of the website owner or client.